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Automated Recruitment Pipeline

From job application to hired — every step runs itself.

Workflow screenshot

What It Does

This automation monitors your Indeed account or website form for new applicants, logs them into a Google Sheets tracking dashboard, and sends a branded onboarding form to collect their details, resume, and expected salary. Based on their answers, unqualified candidates are auto-rejected or routed forward. A single checkbox click sends the skills test email, and another triggers the Cal.com interview booking link.

The Problem It Solves

Hiring manually means logging into job boards, copying applicant data, and chasing test submissions across days or weeks. Most founders either delay hiring because the admin is too heavy, or lose good candidates because follow-ups fall through the cracks.

Before & After

Before

  • Manually checking Indeed daily for new applicants
  • Copy-pasting candidate info into a spreadsheet
  • Writing every onboarding and test email by hand
  • No visibility into where each candidate stands
  • Follow-ups forgotten or delayed

After

  • New applicants logged and emailed automatically
  • Full profile captured via onboarding form
  • Unqualified candidates auto-rejected on set criteria
  • One checkbox triggers the next step in the sequence
  • Live dashboard shows every candidate's stage in real time

Tools Used

n8nn8n GmailGmail OpenAIOpenAI Google SheetsGoogle Sheets Google Apps ScriptGoogle Apps Script Cal.comCal.com

WORK WITH ME

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