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Voice AI Receptionist

An always-on AI receptionist that answers calls, books appointments, and handles FAQs.

Workflow screenshot 1
Workflow screenshot 2

What It Does

This automation deploys a Vapi voice agent as your front-line receptionist — answering inbound calls, responding to common questions using your knowledge base, routing complex queries to the right team member, and booking appointments directly into your calendar. All interactions are logged and summarized automatically.

The Problem It Solves

Missing inbound calls means missing revenue. Hiring a human receptionist is expensive. Most businesses let calls go to voicemail and lose leads because no one follows up fast enough.

Before & After

Before

  • Inbound calls missed outside business hours
  • Receptionist cost is high for consistent coverage
  • Callers left on hold or sent to voicemail
  • No record of what callers asked or needed

After

  • Every call answered instantly, 24 hours a day
  • Appointments booked during the call automatically
  • FAQs handled without human intervention
  • Full call log and summary delivered after every interaction

Tools Used

n8nn8n VapiVapi TwilioTwilio OpenAIOpenAI Google CalendarGoogle Calendar

WORK WITH ME

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